This post is to follow up on my previous post Extraordinary Productivity where I introduced this awesome book by Franklin Covey called The 5 Choices. My reading on this book is slow because I only read on and off. When I finished one or two chapters, I started trying to apply what the book recommends. So here’s a summary what I have done on Choice 1: Act on the important.
Here’s my initial attempt on building my four quadrants for my daily tasks. Not fully optimized yet because I had problem deciding some tasks to be in which quadrants. Obviously, I put many as urgent/important (Q1) and trying to sort some into not urgent/important (Q2). Although I did some urgent/not important (Q3) tasks throughout the day but I forgot to write them. For example, some urgent email to reply that normally took me less than 5 minutes. Sometimes, that’s a big mistake because replying one 5-minute email sometimes could lead me to one hour of replying multiple consequent emails that require my attention. If I were to be honest with myself, I’m such a failure in email handling. I wish I have better plan to handle these. I’m now taking the book’s advice, trying to put off some urgent tasks like replying to emails that just drop in to my inbox. I’m still practising on that and starting to dedicate certain time of the day to handle all emails.
This was my improvised version where I started to follow up more advices about making a bullet journal. I also realised that my quadrant 3 and 4 were actually waste of spaces so I started not to include them in my daily task list. So now I can focus more of my daily tasks in Q2 and Q1 in my hope to be more productive. Of course, I understand that although I put Q3 and Q4 out of sight does not mean they do not exist. Disturbance from others’ problems would continue to happen throughout the day but if I could help it I would want to avoid them.
For the new year, here is my improved version on a new notebook. I really must get more colourful pens. They really make me happy and I feel more productive. After I laid out my schedule for January, I realized I have a very busy January with many invigilating duties and marking workload plus I have to prepare to run a public course for 7 Saturdays starting end of this month. It’s really helpful for me to have something like this on paper so I don’t feel that panic with the amount of work to be done. My greatest worry is forgetting an important task especially when it comes near to due date.
Okay, that’s all my sharing for Choice 1: Act on the important. Next will be Choice 2: Go for extraordinary.